Party Planning Checklist – How to Create a Guest List

Our second article in the Party Planning Checklist series deals with creating a guest list. Now it’s time to create a guest list. The size of it of course depends on the type of party you’re creating and the purpose of the event as well.

The length of your guest list depends on the type of party you host. If you’re hosting a dinner party in which all the guest sit at the same table at the time, put quite a bit of thought into who you’ll include. Let’s visualize the scene. Each of your guests is sitting at the table, elbow to elbow from the serving of the appetizer and salad to the dessert and coffee. Now, you may think that if you invite all the brilliant conversationalists you know, you’d have a great party. But if you do that, who would listen? Include both individuals who can start a conversation at the drop of a hat, by all means. But also include an equal amount of good listeners as well. This gives you a great blend of talkers and listeners

As you draw up your guest list, you’ll naturally include individuals who you find interesting. But you must also consider if your guests will find them interesting as well. I know not all of my friends share my interest in metaphysical topics, nor do all my friends even think internet marketing is remotely interesting. So I wouldn’t include these friends if the bulk of my guest list is made of either group.

It’s best to have a well rounded mix of guests, with interests and backgrounds. If one of your guests thinks the person to her left is a bore (being completely blunt about it) she can always turn to the right to start a conversation with him.

The other quality of a good guest list is it incorporates both couples and single individuals. After you create the list, check it again. If your list only includes one single person amid a sea of married couples, then cross him off the list. You don’t want him to feel like awkward.

The “daring” guest list

When you’re creating the guest list for either a cocktail party or a buffet, you can be a bit more daring in your choices. In these situations, don’t be afraid to mix it up a bit. I’ve found that this is the perfect setting to invite not only very old, trusted friends, but those people I’d like to get to know better. Not only do I enjoy myself this way, but those attending also seem to enjoy the diversity of interests.

Since no one is “trapped” sitting at a table next to the same people all evening long, like at a sit-down meal, people can mingle with more freedom to seek out those they find interesting.

Don’t wait till the day of the party to realize that you may have trouble juggling the duties of host . . . caterer . . . babysitter . . . and any of the tasks that are involved in your style party.

Visualize your party, and think through all the real needs of the event and be realistic. Don’t be afraid to ask close friends and relatives to help ahead of time. What’s the worst that could happen? They may find that they’re not as busy as you anticipated them to be. In the end all of you will benefit from it at different levels.

Want to know more about party planning, in particular make use of my extensive party planning checklist, then visit to discover how to make party planning easy and rewarding.

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